The Events Department is responsible for identifying the available venues, maintaining reservations and ensuring that space is allocated according to the University policy. The department is responsible for identifying and participating in decision-making strategies and opportunities regarding events and to develop strategies and plans to identify potential conflicts and issues related to the successful production of events. The department coordinates every detail of events with different relative departments from beginning to end to ensure the successful implementation and execution of all activities and events at FCCU. Booking Policy: You are allowed to book any venue atleast three working days prior to the event if the event is within regular academic day (8:00 am to 8:00 pm). If the event is other than academic time, submit the reservation form at least 15 days prior to the event. Once the bookings of venues such as E-038/E-137/S-008 are confirmed by the academic office, Please share the confirmation with the events office to get your requested facilities. Events Office will not be held responsible in case the mentioned protocol is not followed. Facility Use: 1.Facilities can be reserved only on a first-come, first-served basis, provided they are available. 2.Departments/Societies should reserve the facility before sending invitation letters to the guests or making any arrangements for the event. 3.No reservation application of facility will be accepted on the day/date of event. 4.Department/Society cannot hold events on Sundays. 5.All the facilities and venues used for events must be handed over in a condition in which they were given. If found damaged, the society or department will bear the cost of renovation. Events Marketing: 1. One of the most effective ways to advertise Department/Society’s programs and events is by using bulletin boards on campus. 2.To avoid any damage to our trees, only post notices by tying them with strings. Posting notices on the tress using nails is not allowed, tapes are not allowed for pasting anything on the walls. 3.Notices are not allowed to be posted on painted surfaces such as doors, windows, walls, and sign boards to prevent any damage to the paint. 4.All the banners/flexes must be submitted to the Administration Office(Events Office)two days prior for the approval stamp and the standard size of flex is 6x4ft. Students are not allowed to hang banners themselves; the banners/flexes must be hung by the Administration Office (Building Supervisors). 5.To prevent any damage to the wall plaster and paint in our buildings, it is advised not to drill nails in the walls. 6.All the advertising material must be removed within 24 hours after the closing of the event so that other events can be advertised. Note: Events office is not responsible for the booking received after 03:00pm if you book event before 48 hours of the day/date of event. *Procedure of Booking Venue(s){For all the Societies} 1. Prepare the agenda, proposal, or event rundown. 2. Submit your booking request via the Empower microsite link. 3. Upon submitting your booking through the microsite, you will receive a confirmation email. Please note, the booking is provisional and subject to approval by the Advisor and SAO. 4. After securing venue approval, obtain endorsements from the Advisor and Activities Office, and share them with us to finalize your venue confirmation. 5. Once confirmed, you will receive a second email containing your ERF Number (e.g., ERF-0001), which serves as final confirmation of your booking. 6. If you have any questions, please visit the Events Office, JTCC Room No. 209.